The Terms

Visa and Immigration Guidelines for non-EEA students

Students requiring a Visa to study in Ireland should contact the nearest Irish embassy for detailed information and allow at least two months processing visa applications. We can assist with the application procedures for the Visa when required. All fees must be paid in advance and an invitation letter with details of the transfer will only be issued once the funds have been received in full by bank transfer or Pay to Study. If original copies of documents are required from Rightword Institute they can be sent by mail free of charge. Students who experience delays in having their visa issued can postpone their course.

Visa Refusals: We will refund all prepaid money minus administration fees and any bank charges incurred on all visa refusals. Written proof of the visa refusal from the Embassy is required.

Requirements for Academic Year students

• Non EU/EEA students who intend to stay in Ireland for more than 90 days are required to register with the Garda National Immigration Bureau (GNIB). There is a charge of €300 each time you register.
• You must show proof of finances of at least €3000.
• You must obtain a school letter.
• For renewals, you must have a minimum attendance rate of 85%.

School policy on punctuality and attendance

Students must attend a minimum of 85%. Each week, the Director of Studies will check attendance.

• If you begin to attend less than 85% then the DoS will give you a verbal warning.
• If your attendance is below 85% a second time, the DoS will give you a written warning.
• If your attendance remains below 85% after this time, the school will report you to GNIB and INIS.
• If you cannot make up attendance to a minimum of 85% before the programme ends, this fact will be communicated to GNIB and INIS

Refund Policy:

Funds for payment will be held by the school until the student has begun his/her course on an assigned date, agreed upon by school and student. Under no circumstance, will the school refund funds back to the student after a student has begun his/her course.

Visa Refusal: Students who provide proof that they were refused a VISA to come to Ireland (i.e. a letter from the Embassy) are entitled to have their fees refunded minus administration fee.

Deposit: The deposit fee used to secure an offer and/or your place at Rightword Institute is non-refundable.

Any refunds requests not listed above are at the discretion of the Managing Director.

Sick leave

It is important that you contact the Academic Manager immediately by email or text on the first day of sickness and each day subsequently. You must provide us with a certificate from a doctor on the first day of your return.

Holidays

Students may not take unscheduled holidays except in documented cases of illness or family bereavement. You must receive permission from the DoS for any holiday. This is a documented process and you will receive your permission in writing. All scheduled holidays are posted on the school website. Once you have completed your full course, you are entitled to take holidays for the remainder of your stay in Ireland.

End-of-course examination

Students are registered by the school for the appropriate exam when registration is open for the exam centre. We will record your registration. Students must provide us with examination results, which we will also record before we can issue a final course certificate.

The Academic Manager is responsible for maintaining and monitoring attendance records, recording sick leave and holiday requests, registration of students for end-of-course exams: hello@rightwordinstitute.com

Holidays for long-term EU/EEA students (no visa required)

Students are permitted to take holidays depending on the duration of their course. The following regulations apply:

• Holidays cannot be taken in the middle of a week (Must be booked from Monday to Friday).
• Students must give the Institute at least 2 Weeks’ notice in advance of the holiday.
• Upon returning from a holiday, students may have to take a level test before being placed in a class.
• Where possible, students are advised to take holidays only on completion of their current level.

Public Holidays

In the case of public holidays, which occur on a Monday, students may begin their course on the Tuesday of that week. Public holidays are non-refundable.

Accommodation

Prices for accommodation are quoted per week, 7 nights. Refunds will not be given for early departure unless 2 weeks’ notice is given. Extra nights in host family and residence are possible subject to availability and an additional charge. Accommodation details will only be sent once all fees have been paid in full. Students wishing to extend their accommodation should check availability well in advance of completion of their initial stay.

Discipline: Absenteeism & Expulsion

If students’ behaviour, conduct or attendance is unsatisfactory, they will be subject to the School’s disciplinary procedures. A serious breach of conduct may result in expulsion. You will be given 1) a verbal warning, 2) a first written warning and 3) a 2^nd and final written warning. Failure to make improvements at this point will result in expulsion. In the event of an expulsion, fees are not refunded. Additional charges for flights and other costs will not be covered by the school and are the responsibility of the student.

Complaints and grievances

Students are requested to use our email (hello@rightwordinstitute.com) to make a complaint. Any complaint received is acted upon immediately and a resolution reached not later than 2 weeks after receipt of the complaint.

Both the Managing Director and DoS hold responsibility in this area.

Insurance

Students must arrange appropriate medical, travel and personal insurance. Students travelling from EU countries should bring their European Health Insurance Card with them. This only entitles students to emergency hospital care and attendance at certain doctors. Please note that this will not cover elective procedures or dental visits.

To comply with immigration guidelines, all non-EU students are required to have medical insurance valid for their entire stay in Ireland. We can organise medical insurance for non EU students at a cost of €100 per year.

Learner Protection

Rightword Institute has learner protection in place for its English language students via Study & Protect. Learner Protection, sometimes called Protection for Enrolled Learners (PEL) or Protection for Learner, provides security for students and their course fees in the unlikely event that their school close.

Publicity Materials

Permission is given for the use of student comments or testimonials and photographs/images of students in the official promotional material for Rightword Institute by the student with acceptance of these terms and conditions.

Legal Notice

Rightword Institute reserves the right to change the details of its services, including courses, facilities and course dates where circumstances beyond the Institute’s/company’s control necessitate such changes or where the number of enrolments is not enough to operate a course viably. The right is also reserved to decline any person at any time without liability.